HCOS is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.
HCOS has an opening for an Inclusive Education (IE) Executive Assistant. This is a full-time, remote, permanent position at 40 hours per week. The primary purpose of this position is to oversee executive, administrative, and academic support to the Director of Inclusive Education and the Inclusive Education (IE) department.
As the IE Executive Assistant, your duties and responsibilities will include:
- Manage and organize Outlook emails, Google Drive folders, and calendars for the Director of IE and the Admin Team, while coordinating meetings and maintaining meeting notes
- Support the IE Division by writing, editing, and researching documents; creating presentations, newsletters, and reports; preparing for inspections and audits; and assisting with employee evaluations and onboarding/offboarding processes
- Support the hiring process, including scheduling interviews, maintaining interview questions, note taking, completing new hire forms, and reference verification
- File management and data collection for the IE Division
- Support with administrative tasks for planning of events, including researching venues, booking transportation, accommodations, catering, and submitting IE budget requests
- On-site support and oversight of administrative tasks for school-wide events
- Any other related duties as requested
We are looking for someone with the following Qualifications & Skills:
- Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs.
- A degree in Business Administration or Business Commerce is preferred
- Strong executive assistant skills, experience preferred
- Able to be discreet and handle confidential information sensitively
- Ability to manage varying workloads and prioritize multiple tasks in a timely manner
- Professional communication skills, strong writing skills
- Solid understanding of project management, change management, and process improvement frameworks and principles
- Proven event planning skills
- Flexible attitude toward innovation and change
- Technologically proficient: MS Suite, G-Suite, time and task management programs, databases, video editing, etc.
What we offer:
- Competitive wage $21.57 to $27.87
- 3 weeks annual vacation
- Benefits of:
- Life Insurance & Dependent Life Insurance
- Long Term Disability
- Extended Health and Benefits
- Health Spending Account
- Employee and Family Support Program
- RRSP Match program
Please apply online IE Executive Assistant or by copying and pasting this link in to your browser: https://forms.kccnet.ca/view.php?id=890280
Applications will be accepted until the position is filled.
Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS’ mission is “To reach, raise up and release people who are competent to represent their faith in every sphere of culture.”
